2019 schedule planning - please read
Posted: Sun May 19, 2019 11:40 pm
OK, I'm writing this late in the evening after a long day. If I don't get this completely right in the first pass, feel free to help me fill in the blanks.
I know summer is fast approaching and many would like to make summer plans, so here goes...
A little bit of history:
In the past, we booked the schedule for El Toro and ACS for the entire year and published the schedule for the year at once.
This is what we have done in years past. However, with the changes taking place at El Toro, they went from allowing us to schedule the entire year, to scheduling 6 months out and at the end of last year, they were not booking more than 2 months out, which meant we had to wait until February in order to attempt to book our normal April event at El Toro.
This is when the fun started. We were then informed that El Toro rental rates were going to be $5000 (up from $3500) for an 8-hour day, and it would be $900/hr for each additional hour. Historically, we need a 10-hour day. On top of that, if we wanted to set up on Friday, we would be billed for time to set up AND they wanted us to end our day early to avoid concert traffic - the park is booked every weekend. With attendance lower than it has been, we can no longer afford El Toro.
With the heat during the summer months at ACS, we have been trying to secure an alternate location (Santa Anita), but with everything that has been happening at the race track with horses dying, we haven't been able to get a commitment. They are probably focused on more pressing issues.
At this point, we are looking at booking the remainder of the year at ACS and possibly doing something to adjust our schedule to start earlier in the 'hot' months.
Note that with the late booking, ACS is already booked for the month of October. Unless we can find an alternate site, we won't be having an event in October. If you have lot contacts, or can step up to help with securing alternate venues, we could use your help - urgently.
I'm sorry for the way the schedule is working out. i was hoping for the best, but that hasn't happened.
Thanks for reading.
Stephen
I know summer is fast approaching and many would like to make summer plans, so here goes...
A little bit of history:
In the past, we booked the schedule for El Toro and ACS for the entire year and published the schedule for the year at once.
This is what we have done in years past. However, with the changes taking place at El Toro, they went from allowing us to schedule the entire year, to scheduling 6 months out and at the end of last year, they were not booking more than 2 months out, which meant we had to wait until February in order to attempt to book our normal April event at El Toro.
This is when the fun started. We were then informed that El Toro rental rates were going to be $5000 (up from $3500) for an 8-hour day, and it would be $900/hr for each additional hour. Historically, we need a 10-hour day. On top of that, if we wanted to set up on Friday, we would be billed for time to set up AND they wanted us to end our day early to avoid concert traffic - the park is booked every weekend. With attendance lower than it has been, we can no longer afford El Toro.
With the heat during the summer months at ACS, we have been trying to secure an alternate location (Santa Anita), but with everything that has been happening at the race track with horses dying, we haven't been able to get a commitment. They are probably focused on more pressing issues.
At this point, we are looking at booking the remainder of the year at ACS and possibly doing something to adjust our schedule to start earlier in the 'hot' months.
Note that with the late booking, ACS is already booked for the month of October. Unless we can find an alternate site, we won't be having an event in October. If you have lot contacts, or can step up to help with securing alternate venues, we could use your help - urgently.
I'm sorry for the way the schedule is working out. i was hoping for the best, but that hasn't happened.
Thanks for reading.
Stephen