Chiefs Needed for Jan 18-19th 2014 Event
Moderators: Mike Simanyi, Christine Grice, Rick Brown
- Sebastian Rios
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Chiefs Needed for Jan 18-19th 2014 Event
In order to put on our events, there are several key positions that must be filled before I can submit the request for insurance sanction.
If you would like to volunteer for the following positions, please post here or send me an e-mail or PM.
Positions needed for Insurance:
Event Chair: Sebastian Rios
Safety Steward: Ken Lord
Chief of Waivers: Arthur Grant
Youth Steward: KJ Christopher
Positions needed for event management
Chief of Reg: Jon Hartendorp
Chief of Timing: Rick Brown
Course Designer/Chief of Course: Tom Berry
Chief of Tech: Sean Fenstermacher
Chief of Workers: Mike Yanase
Thanks all, volunteer early and often!
P.S. If you haven't done so before, please don't be afraid to step up, it's easier than you think.
If you would like to volunteer for the following positions, please post here or send me an e-mail or PM.
Positions needed for Insurance:
Event Chair: Sebastian Rios
Safety Steward: Ken Lord
Chief of Waivers: Arthur Grant
Youth Steward: KJ Christopher
Positions needed for event management
Chief of Reg: Jon Hartendorp
Chief of Timing: Rick Brown
Course Designer/Chief of Course: Tom Berry
Chief of Tech: Sean Fenstermacher
Chief of Workers: Mike Yanase
Thanks all, volunteer early and often!
P.S. If you haven't done so before, please don't be afraid to step up, it's easier than you think.
Last edited by Sebastian Rios on Tue Jan 07, 2014 10:08 am, edited 9 times in total.
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Re: Chiefs Needed for Jan 18-19th 2014 Event
I am good with either tech or waivers.
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Re: Chiefs Needed for Jan 18-19th 2014 Event
I can do chief of tech!
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Re: Chiefs Needed for Jan 18-19th 2014 Event
im in for chief of workers
- Rick Brown
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Timing
Since light is faster than sound...many people look bright until they speak...
- Sebastian Rios
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Thanks to all that have volunteered so far.
Arthur: Have you renewed your SCCA membership?
Arthur: Have you renewed your SCCA membership?
Re: Chiefs Needed for Jan 18-19th 2014 Event
If you still need a Waivers Chief, I can do it. Let me know.Sebastian Rios wrote:Thanks to all that have volunteered so far.
Arthur: Have you renewed your SCCA membership?
2012 ES Regional Champion
2001 NB Miata
2001 NB Miata
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Re: Chiefs Needed for Jan 18-19th 2014 Event
I will do Chief of Reg please
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Yes, and you will see I purchased my points card.Sebastian Rios wrote:Thanks to all that have volunteered so far.
Arthur: Have you renewed your SCCA membership?
- Sebastian Rios
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Thank you to those that have volunteered so far. We really need to get the Event Chair, SSS, and Youth Steward before moving forward.
Thanks again!
Thanks again!
- KJ Christopher
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Re: Chiefs Needed for Jan 18-19th 2014 Event
I can do youth stewardSebastian Rios wrote:Thank you to those that have volunteered so far. We really need to get the Event Chair, SSS, and Youth Steward before moving forward.
Thanks again!
kj
Use the email link. I don't read nor get notified of PMs.
Former No$ Club Rep | Former SCCA Area 11 Director |Former CSCC Solo Chair
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Use the email link. I don't read nor get notified of PMs.
Former No$ Club Rep | Former SCCA Area 11 Director |Former CSCC Solo Chair
Caged Z Motorsports - automotive consultation
The ACME Special Now with Super Speed Vitamins
Re: Chiefs Needed for Jan 18-19th 2014 Event
Sebastian Rios wrote:Thank you to those that have volunteered so far. We really need to get the Event Chair, SSS, and Youth Steward before moving forward.
Thanks again!
I can be SSS.
Re: Chiefs Needed for Jan 18-19th 2014 Event
PM sentSebastian Rios wrote:Thank you to those that have volunteered so far. We really need to get the Event Chair, SSS, and Youth Steward before moving forward.
Thanks again!
2012 ES Regional Champion
2001 NB Miata
2001 NB Miata
- Sebastian Rios
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Re: Chiefs Needed for Jan 18-19th 2014 Event
OK, first post updated to show volunteers in place. We still need a course designer.
- Sebastian Rios
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Ed has informed me of other obligations. Would anyone else like to volunteer for Event Chair? It's really not as daunting as it sounds, with the great folks we have in the other roles, there's not much to worry about.
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Is the minor waiver on the main site still current? It appears to be dated 11/03? If the form is still valid, since were starting up for the year, I would ask parents to print and fill out before arriving at the track. It doesn't say it is good for a full year, but as I recall they are?
Specifically who would this question be addressed to?
Thanks
Specifically who would this question be addressed to?
Thanks
- Craig Naylor
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Re: Chiefs Needed for Jan 18-19th 2014 Event
The one on the SCCA web site under downloads Insurance Forms: Minor Release and Waiver: http://www.scca.com/downloads/" onclick="window.open(this.href);return false; is dated 3/07. (and the form itself: http://www.scca.com/documents/Club%20Fo ... rogram.pdf" onclick="window.open(this.href);return false;)Arthur Grant wrote:Is the minor waiver on the main site still current? It appears to be dated 11/03? If the form is still valid, since were starting up for the year, I would ask parents to print and fill out before arriving at the track. It doesn't say it is good for a full year, but as I recall they are?
Specifically who would this question be addressed to?
Thanks
If you leave it as designed, Event: ALL SCCA AND SCCA PRO EVENTS Dates: ALL, it's good all year at ANY SCCA Solo, Club, Rally, PRO event nationwide.
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Be sure to print out the Minor waivers in color.
Dr. Conemangler
aka The Malefic One
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aka The Malefic One
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Steve Ekstrand wrote:Be sure to print out the Minor waivers in color.
Do we know if we have a good supply in the box in the motor home?
Why print in color?
Fyi, I am not planning on printing any, but rather recommending people who have minors, fill them out in advance so we don't have them stacked up, or are chasing them down as has happened in the past.
Do we have two spots to offer to volunteers as their work assignment for opening and lunch or will be just take as available from the worker pool?
- Sebastian Rios
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Arthur: I believe there is a supply in the gate waiver box.
The gate is a work position during run groups, but you will need to find workers for Saturday morning, Saturday lunch, Sunday Morning and Sunday lunch. These do count as the work assignment.
The gate is a work position during run groups, but you will need to find workers for Saturday morning, Saturday lunch, Sunday Morning and Sunday lunch. These do count as the work assignment.
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Re: Chiefs Needed for Jan 18-19th 2014 Event
Lawyers.Arthur Grant wrote:Why print in color?Steve Ekstrand wrote:Be sure to print out the Minor waivers in color.
Jay W
- Sebastian Rios
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Re: Chiefs Needed for Jan 18-19th 2014 Event
We still need an event chair! Please step up, not that hard.
Re: Chiefs Needed for Jan 18-19th 2014 Event
This might help...It's from the St. Louis Region but provides a great overview for those considering "stepping up".
Others from OUR region more experienced might want to add to or further clarify:
Event Chair Checklist
Thanks for considering being an event chair for one of our Solo events. This is a great way to get
more involved with the club and get a feel for what goes on behind the scenes. Below is a
checklist of items that need to be addressed before each event.
Your mentor for this job is the Chief Steward for the Event. That person will help you in any way
to make your job as event chairman be successful. Contact them early and work with them to get
any help you need in performing your duties.
The position of event chair is a SUPERVISOR position. You should not/can not do everything
yourself. All of our specialty chiefs are qualified to do their jobs. Your job is to ensure all the chiefs
will be there and have what they need to do their jobs. Communication is essential with all these
people in the week before the event. Remember that this is a volunteer organization, and
people's plans change.
The biggest key to having a good event is to ensure that you and everyone else have fun! If you
ensure that all the chiefs are present and doing their jobs and design a good fun course (or have
it done for you) you will be GUARANTEED a fun event!
In Preparation for the Event
1. Give Your Name and Member Number to the Chief of Safety for inclusion on sanction
application.
2. Verify the Solo Safety Steward for your event, assure they also give their Name and
Member Number to the Chief of Safety for inclusion on sanction application.
3. If applicable, arrange for moving the truck and trailer from the storage area to the correct
place on the lot. Coordinate this with the Chief of Course and all the other appropriate
chiefs.
4. Attend Solo Advisory Committee Meeting previous to your event. SAC meetings are
usually held the first Tuesday of each month. At this meeting, you need to confirm the
following:
1. Time Limits/Site Restrictions
2. Attendance of key people
3. Special Issues - make a copy of the Supplemental Regulations and have them and a
rule book available to you during the event.
4. Assure that the Insurance Certificate is ordered by Chief of Safety
5. Course Design - contact the Course Chief
A Week or Two Before Event
1. Communicate with the following people to verify attendance and check on any pending
issues (you can create or use a previous mailing list to contact the chiefs as well):
1. Solo Safety Steward for Event
2. Chief of Registration
3. Chief of Tech
4. Chief of T&S
5. Chief of Course
6. Truck and Trailer placement
7. Chief of Waivers
8. Novice Chief
NOTE: Normally, any chiefs who are not planning to attend will have already alerted the
board and made alternate arraignments.
FRIDAY and/or DAY OF EVENT
1. Plan on arriving EARLY. Generally, between 6:45 and 7:00 AM and Get truck and trailer
moved to final position. Also get a group of people to start unloading the trailer. This has
to be done first.
2. Find the registration chief and get yourself checked in. Also, plan out a time later in the
morning to get yourself ready for the event.
3. Ensure that the course setup is progressing.
4. About 1 hour before the start of the event, you will have to coordinate with the Safety
Steward and Course Designer on worker station placement, and the place on course to
start the second car.
5. Keep the event on schedule!
6. Make sure the Novice Chief announces the Rookie Walk Through. They will also go over
the safety of working and the down & out pylon rule.
7. Ensure the Safety Steward has approved the course.
8. Get a group of people together to mark course.
9. Call for help on this via the PA - Announce the FM communication system and the station
it will be on.
10. Help with Trophy presentation at the end of the event (ya right)
11. Ensure that truck and trailer is returned to storage and
locked up
.
Remember, this is a SUPERVISORY position. DELEGATE AND PLAN AHEAD. If you try to do
everything yourself, you'll just drive yourself crazy! Spend your time making sure the chiefs/key
people are present and don't have any problems. Planning ahead and having all of your key
people in place will make your event very easy to run.
Others from OUR region more experienced might want to add to or further clarify:
Event Chair Checklist
Thanks for considering being an event chair for one of our Solo events. This is a great way to get
more involved with the club and get a feel for what goes on behind the scenes. Below is a
checklist of items that need to be addressed before each event.
Your mentor for this job is the Chief Steward for the Event. That person will help you in any way
to make your job as event chairman be successful. Contact them early and work with them to get
any help you need in performing your duties.
The position of event chair is a SUPERVISOR position. You should not/can not do everything
yourself. All of our specialty chiefs are qualified to do their jobs. Your job is to ensure all the chiefs
will be there and have what they need to do their jobs. Communication is essential with all these
people in the week before the event. Remember that this is a volunteer organization, and
people's plans change.
The biggest key to having a good event is to ensure that you and everyone else have fun! If you
ensure that all the chiefs are present and doing their jobs and design a good fun course (or have
it done for you) you will be GUARANTEED a fun event!
In Preparation for the Event
1. Give Your Name and Member Number to the Chief of Safety for inclusion on sanction
application.
2. Verify the Solo Safety Steward for your event, assure they also give their Name and
Member Number to the Chief of Safety for inclusion on sanction application.
3. If applicable, arrange for moving the truck and trailer from the storage area to the correct
place on the lot. Coordinate this with the Chief of Course and all the other appropriate
chiefs.
4. Attend Solo Advisory Committee Meeting previous to your event. SAC meetings are
usually held the first Tuesday of each month. At this meeting, you need to confirm the
following:
1. Time Limits/Site Restrictions
2. Attendance of key people
3. Special Issues - make a copy of the Supplemental Regulations and have them and a
rule book available to you during the event.
4. Assure that the Insurance Certificate is ordered by Chief of Safety
5. Course Design - contact the Course Chief
A Week or Two Before Event
1. Communicate with the following people to verify attendance and check on any pending
issues (you can create or use a previous mailing list to contact the chiefs as well):
1. Solo Safety Steward for Event
2. Chief of Registration
3. Chief of Tech
4. Chief of T&S
5. Chief of Course
6. Truck and Trailer placement
7. Chief of Waivers
8. Novice Chief
NOTE: Normally, any chiefs who are not planning to attend will have already alerted the
board and made alternate arraignments.
FRIDAY and/or DAY OF EVENT
1. Plan on arriving EARLY. Generally, between 6:45 and 7:00 AM and Get truck and trailer
moved to final position. Also get a group of people to start unloading the trailer. This has
to be done first.
2. Find the registration chief and get yourself checked in. Also, plan out a time later in the
morning to get yourself ready for the event.
3. Ensure that the course setup is progressing.
4. About 1 hour before the start of the event, you will have to coordinate with the Safety
Steward and Course Designer on worker station placement, and the place on course to
start the second car.
5. Keep the event on schedule!
6. Make sure the Novice Chief announces the Rookie Walk Through. They will also go over
the safety of working and the down & out pylon rule.
7. Ensure the Safety Steward has approved the course.
8. Get a group of people together to mark course.
9. Call for help on this via the PA - Announce the FM communication system and the station
it will be on.
10. Help with Trophy presentation at the end of the event (ya right)
11. Ensure that truck and trailer is returned to storage and
locked up
.
Remember, this is a SUPERVISORY position. DELEGATE AND PLAN AHEAD. If you try to do
everything yourself, you'll just drive yourself crazy! Spend your time making sure the chiefs/key
people are present and don't have any problems. Planning ahead and having all of your key
people in place will make your event very easy to run.
2012 ES Regional Champion
2001 NB Miata
2001 NB Miata
- Rick Brown
- Current Solo Director
- Posts: 5116
- Joined: Thu May 15, 2008 11:25 am
- Club: PSCC
- Car#: 240
- Location: Lake Elsinore, CA
Re: Chiefs Needed for Jan 18-19th 2014 Event
Those that have volunteered for a Chief position are eligible for an entry discount. If you are new to this and don't know the appropriate code, let me, KJ or Sebastian know.
Oh yeah, the last paragraph in the post above is the most important!
Oh yeah, the last paragraph in the post above is the most important!
Since light is faster than sound...many people look bright until they speak...
- Steve Ekstrand
- Solo Safety Steward
- Posts: 7482
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- Location: This space left intentionally blank
- Contact:
Re: Chiefs Needed for Jan 18-19th 2014 Event
The print in color comes from the SCCA.
This lawyer type actually called Pete Lyons who was in charge of the insurance and waivers at the time and told him that I felt the demand that the form be printed in color opened up more liabilities than benefits and was a rather serious mistake. They ignored this law professor.
This lawyer type actually called Pete Lyons who was in charge of the insurance and waivers at the time and told him that I felt the demand that the form be printed in color opened up more liabilities than benefits and was a rather serious mistake. They ignored this law professor.
Dr. Conemangler
aka The Malefic One
2015 Wildcat Honda F600
aka The Malefic One
2015 Wildcat Honda F600