Everybody - Please read - Club consolidation
Posted: Tue Sep 19, 2017 9:09 pm
Hi everybody,
For those of you that don't know who I am, let me add a little official flair to this posting - I'm the current autocross club chair
This posting is important because the nature of attendance by the various clubs has changed significantly in the last few years and it's now time to consider consolidation of the various clubs under one roof. While this may not apply to all of you, in the interest of transparency (and maybe getting more folks to step up and volunteer), we are putting this up for public review and feedback. Please post your feedback in this thread. This post will be open for feedback for 10 days only.
Below are the practical changes that would be needed to transition from the individual club model to a region model. With this, hopefully we can start to set and achieve new goals with the aims of making our events more successful for everyone and being able to offer all our members what they need to participate in autocross.
Consolidation under SoCal Solo II as “Cal Club Autocross”
1) All clubs shall be disbursed their accumulated proceeds within 30 days of approving the change to the by-laws. Clubs without a 1099 on file need to file one in order to get disbursement. Please email them to Treasurer@Solo2.com
2) Classes of members; (membership in Cal Club Autocross will be through the purchase of a points card).
a. Regular Member; all yearly points card purchasers.
b. Temporary Member; all weekend points card purchasers.
3) For the Initial year only following the consolidation of the club system, clubs that have hosted or one-half hosted an event during 2016 and are in good standing with the SoCal SoloII shall have their current club representative selected as director for the current year. Eligible clubs for 2017 include Scanx, Casoc, No$ and PSCC.
a. Additionally, one new director shall be appointed by the Chairman (presently Stephen Yeoh) until the next election cycle. (If any of current club reps wish to step down, they may, and elections will be held to fill their positions)
4) Directors (this section applies to the years following the dissolution of the club system)
a. There shall be one director for every 50 regular members as of September 1st each year.
b. Directors shall be 18 years of age or older, Regular Members in good standing, and an SCCA member. Directors may serve a maximum of two consecutive terms. Subsequent terms may be served after a one year break in service.
c. The board of directors shall consist of five elected directors with the Chairman as the presiding officer. The presiding officer shall only vote to break ties. Except, as provided in the by-laws for filling vacancies, the regular members shall elect three directors in odd numbered years and two
d. in even numbered years, each of whom shall serve two years, or until a successor is elected or appointed or such directors early resignation or removal.
5) Nominations and elections
a. At the during the month of September, self nominations for director positions shall be sent to chairman@solo2.com. A person cannot be nominated for more than one position.
b. During the October Cal Club Autocross meeting the Chairman shall present a draft ballot. A person cannot run for more than one position on the ballot.
c. Ballots shall be sent out to current regular members in good standing no later than seven days after the October meeting.
d. At the December meeting the Chairman shall present the vote counts and announce the new presiding directors. The new officers will be installed as of January 1st.
e. Club Officers (Treasurer, Secretary, Vice-Chairman, Chairman) will be voted in by the directors once per year, nominations may be sent to the chairman during the August or Sept meetings. The directors shall vote in the October meeting, with new officers “shadowing” the current officers until their installation on January 1st.
6) Removal, Resignation and Filling of Vacancies
a. Directors shall attend every Cal Club Autocross meeting, Missing more than three meetings or two consecutive meetings in a year, shall result in their automatic removal.
b. Unexpired terms shall be filled for the remainder of that term by election of the directors at the next Cal Club Autocross board meeting or by appointment by the Board Chairman.
c. An Officer or Committee member may be removed from office by action of the Cal Club Autocross Board membership. (Our existing by-laws address this in more detail)
d. Appointments to a vacancy which exceeds six months will be considered one term for tenure for Officers and one year of the term for a Director.
e. If a Director or Officer resigns their position then they must wait until the next election cycle to be nominated again. This would specifically preclude reinstalling a person that resigned any other way except by election for the membership.
For those of you that don't know who I am, let me add a little official flair to this posting - I'm the current autocross club chair
This posting is important because the nature of attendance by the various clubs has changed significantly in the last few years and it's now time to consider consolidation of the various clubs under one roof. While this may not apply to all of you, in the interest of transparency (and maybe getting more folks to step up and volunteer), we are putting this up for public review and feedback. Please post your feedback in this thread. This post will be open for feedback for 10 days only.
Below are the practical changes that would be needed to transition from the individual club model to a region model. With this, hopefully we can start to set and achieve new goals with the aims of making our events more successful for everyone and being able to offer all our members what they need to participate in autocross.
Consolidation under SoCal Solo II as “Cal Club Autocross”
1) All clubs shall be disbursed their accumulated proceeds within 30 days of approving the change to the by-laws. Clubs without a 1099 on file need to file one in order to get disbursement. Please email them to Treasurer@Solo2.com
2) Classes of members; (membership in Cal Club Autocross will be through the purchase of a points card).
a. Regular Member; all yearly points card purchasers.
b. Temporary Member; all weekend points card purchasers.
3) For the Initial year only following the consolidation of the club system, clubs that have hosted or one-half hosted an event during 2016 and are in good standing with the SoCal SoloII shall have their current club representative selected as director for the current year. Eligible clubs for 2017 include Scanx, Casoc, No$ and PSCC.
a. Additionally, one new director shall be appointed by the Chairman (presently Stephen Yeoh) until the next election cycle. (If any of current club reps wish to step down, they may, and elections will be held to fill their positions)
4) Directors (this section applies to the years following the dissolution of the club system)
a. There shall be one director for every 50 regular members as of September 1st each year.
b. Directors shall be 18 years of age or older, Regular Members in good standing, and an SCCA member. Directors may serve a maximum of two consecutive terms. Subsequent terms may be served after a one year break in service.
c. The board of directors shall consist of five elected directors with the Chairman as the presiding officer. The presiding officer shall only vote to break ties. Except, as provided in the by-laws for filling vacancies, the regular members shall elect three directors in odd numbered years and two
d. in even numbered years, each of whom shall serve two years, or until a successor is elected or appointed or such directors early resignation or removal.
5) Nominations and elections
a. At the during the month of September, self nominations for director positions shall be sent to chairman@solo2.com. A person cannot be nominated for more than one position.
b. During the October Cal Club Autocross meeting the Chairman shall present a draft ballot. A person cannot run for more than one position on the ballot.
c. Ballots shall be sent out to current regular members in good standing no later than seven days after the October meeting.
d. At the December meeting the Chairman shall present the vote counts and announce the new presiding directors. The new officers will be installed as of January 1st.
e. Club Officers (Treasurer, Secretary, Vice-Chairman, Chairman) will be voted in by the directors once per year, nominations may be sent to the chairman during the August or Sept meetings. The directors shall vote in the October meeting, with new officers “shadowing” the current officers until their installation on January 1st.
6) Removal, Resignation and Filling of Vacancies
a. Directors shall attend every Cal Club Autocross meeting, Missing more than three meetings or two consecutive meetings in a year, shall result in their automatic removal.
b. Unexpired terms shall be filled for the remainder of that term by election of the directors at the next Cal Club Autocross board meeting or by appointment by the Board Chairman.
c. An Officer or Committee member may be removed from office by action of the Cal Club Autocross Board membership. (Our existing by-laws address this in more detail)
d. Appointments to a vacancy which exceeds six months will be considered one term for tenure for Officers and one year of the term for a Director.
e. If a Director or Officer resigns their position then they must wait until the next election cycle to be nominated again. This would specifically preclude reinstalling a person that resigned any other way except by election for the membership.